Article I. General
Name: The name of the Association is the Rock Island High School Alumni Association. (Hereinafter referred to as the Association.)
Location: The principal office and place of business is at Rock Island Public Schools Administration Center (hereinafter referred to as the RISD 41), Rock Island, Illinois.
Article II. Purpose
Mission Statement: Support the Rock Island School district through the knowledge, skills, and financial resources of both its friends and alumni; to celebrate the successes of its alumni; to provide a forum for alumni to network with each other and the school district.
Purpose: The Association seeks to accomplish its mission by working to:
1. Provide an organizational framework, including but not limited to alumni chapters and clubs, to strengthen alumni ties and loyalty to the RISD 41.
2. Strengthen the reputation of the RISD 41 by communicating to others the excellence of its programs and the achievements of its alumni, students, and faculty.
3. Provide opportunities for members to be informed of the growth and development of RISD 41.
4. Provide appropriate opportunities for alumni to advocate for RISD 41 on issues of importance.
5. Develop resources for financial support of the Association and RISD 41.
6. Provide opportunities for alumni leadership and involvement through service, financial support, and student mentoring.
7. Offer opportunities for alumni to participate in activities of the RISD 41 community and in programs that will provide personal and professional growth.
8. Serve as an advisor to the leadership of the RISD 41 foundations board and the RISD 41 school board as necessary.
Article III. Membership
Memberships: All persons who have achieved a diploma and or a GED from Rock Island Public Schools System, have attended the RISD, or who have been granted membership for any reason, shall be eligible for membership in the Association. Members shall pay such dues, assessments, or fees as the Board of Directors may require from time to time unless granted immunity from such assessments by previous resolutions.
Classes of Memberships: Membership will be divided into the following classes:
1. Active – An alumnus who has made a gift to the Rock Island High School Alumni Association (hereinafter referred to as the Association) during the current or preceding fiscal year.
2. Inactive – An alumnus who has not made a gift to the Foundation during the current or preceding fiscal year
3. Honorary – Persons who have received honorary diplomas or certifications from Rock Island High School shall automatically become honorary members of the Association. The Board of Directors may also confer honorary membership upon such other persons as they shall deem worthy of recognition
Article IV. Officers
Officers: The officers of the Association shall consist of a president, vice president, secretary, and treasurer. The Board of Directors, by resolution, may create and define the duties of other officers and may elect or appoint persons to fill such. Only active members of the Association shall be eligible to serve as officers.
Election: The officers of the Association shall be elected by the Board of Directors at the Board of Director’s annual meeting. Candidates for office shall be selected by a nominating committee of no more than five (5) members appointed by the president of the Association. Additional candidates may be nominated from the floor by board members.
The term of office for all officers shall be two years.
Vacancies: Whenever any vacancy shall occur in any office, including creation of a new office, the vacancy shall be filled by the president by temporary appointment, said vacancy to be permanently filled at the next annual Board of Director’s meeting pursuant to the procedures set forth in Section 2 of this Article IV.
President: The president shall preside at all meetings of the Association and Board of Directors, function as chairperson of the executive committee, discharge all the duties which evolve upon a presiding officer, and perform such other duties as this constitution or the Board of Directors may prescribe.
Vice President: The vice president shall perform all duties of the president during the absence or disability of the president and shall perform such other duties as this constitution may require or the Board of Directors may prescribe.
Secretary: The secretary shall attend all meetings of the Association and Board of Directors and the executive committee and shall keep a true and complete record of the proceedings of such meetings and shall perform a like duty for all standing committees appointed by the Board of Directors, when required. The secretary shall attend to the giving and serving of all notices of the Association. The secretary shall perform such other duties as this constitution may require or the Board of Directors may prescribe. The actual performance of these duties may be delegated to the executive officer of the Alumni Office who shall report to the secretary.
Treasurer: The treasurer shall keep correct and complete files and records of accounts showing accurately at all times the financial condition of the Association. The treasurer shall be custodian of monies, notes, securities, and other valuables which may come into the possession of the Association. The treasurer shall immediately deposit all funds of the Association coming into his/her hands in a depository designated by the Board of Directors and shall keep accounts of such funds in the name of the Association. The treasurer shall furnish at the meetings of the Association, Board of Directors, and executive committee, or whenever requested, a statement of the financial condition of the Association. The treasurer shall perform such other duties at this constitution may require or the Board of Directors may prescribe. The actual performance of these duties may not be delegated to anyone except the President of the Alumni Association.
Delegation of Authority: In case of absence of any officers of the Association, or for any other reason that the board may deem sufficient, the Board of Directors may delegate powers and duties of such officers to any other officer or to any director, for the time being, providing a majority of the entire Board of Directors concurs therein.
Article V. Board of Directors
Membership: The Board of Directors shall consist of not more that thirty (30) members, within the discretion of the Board of Directors. One of the 30 directors shall be an immediate past member of the Student Council who at the time of election shall be selected by the Alumni Association President, subject to election to the Board as provided for other directors in Section 2 of this Article V. Said director shall serve a one year term, notwithstanding the term of office specified in Section 3 of this Article V. The number of directors may be changed within the afore stated limits upon the majority vote of the Board of Directors at any meeting other than the annual meeting. Each director shall be an active member of the Association in good standing. The Superintendent of the Rock Island Public Schools, the Rock Island Public Schools C.F.O. shall be nonvoting ex officio members of the Board of Directors.
In addition to elected members, the Board of Directors may appoint the following directors:
1. Emeritus – Emeritus members are board members who have served on the Board of Directors with distinction and excellence and who retain an active interest in the work of the Association. Emeritus members may serve without terms and may continue to serve as long as they retain an active interest in the work of the Association. Emeritus members may end their terms at any time.
2. Honorary – Honorary members are persons who have provided special service or significant personal contributions to the Association. Honorary members are appointed for their lifetimes.
Emeritus and honorary board members shall receive information and mailings and may attend Board of Directors meetings and special events. They are not entitled to vote at Board of Directors or executive committee meetings or to serve as officers or chairs of standing committees, and their presence shall not be included in determining a quorum.
Election: The directors shall be elected by simple majority vote and installed at the annual meeting of the Association. The candidates for office of the Board of Directors shall be selected by a nominating committee of five (5) members appointed by the president of the Association. The nominating committee shall submit at the annual meeting of the Association a slate of candidates not to exceed twice the number of vacancies to be filled. Any active member of the Association personally attending the annual meeting of the Association may place additional eligible candidates’ names in nomination from the floor, with the written consent of the nominee.
Term of Office: Elected members of the Board of Directors shall serve a three-year term and may be re-elected to serve up to three additional three-year consecutive terms. Said three year terms shall be staggered. Following a three year absence from the Board of Directors, an individual may be re-elected to serve in accordance with provisions for Directors. Unexpired terms are considered a full term in determining eligibility for re-election.
Removal of Office: Any elected or appointed director may be removed for cause by a two-thirds majority vote of members of the Board of Directors, notice of such contemplated action having been given at least 30 days prior to such action.
Vacancies: Any vacancy occurring on the Board of Directors shall be filled by the president by temporary appointment, said vacancy to be permanently filled at the next annual meeting of the Association pursuant to the procedures in Section 2 of this Article V.
Meetings: The Board of Directors shall meet at least once per year at an annual meeting of the Association at the place deemed appropriate by the associations board of directors, for the purpose of organization, election of officers, and consideration of any other business properly brought before the meeting. The Board of Directors shall meet at other times as deemed necessary to carry out the duties of the Board of Directors.
Meeting Procedure: The president of the Association, or in his or her absence the vice president of the Association, shall act as chairperson at all meetings of the Board of Directors and the secretary of the Association shall act as secretary of the meetings. In case of the absence from any meeting of the Board of Directors, of the president and the vice president, or the secretary of the Association, the Board of Directors shall appoint a chairperson or secretary, as the case may be, of the meeting.
The Board of Directors shall keep a record of its acts and proceedings. A majority of the Board of Directors must be actually present to constitute a quorum for the transaction of any business and the vote of a majority of the members present pursuant to Section 8 of this Article V shall be the act of the Board of Directors, provided a quorum is present at such time as the vote is taken. In the absence of a quorum, the members of the Board of Directors shall act only as a committee and the individual members shall have no power as such.
Voting: Each elected member of the Board of Directors has the right to vote on any business properly brought before the Board of Directors. In order to exercise this right at the annual meeting of the Board of Directors, the director must be personally present to cast his or her vote. At all other meetings of the Board of Directors, including any properly called meeting of the executive committee or any other standing or special committee of the Board of Directors, directors may cast their vote in person or, in the event that personal attendance is difficult due to travel or other legitimate hardship, via electronic means capable of verification.
Special meetings: The president may, on his or her own initiative, or upon petition by a minimum of one-third of the total membership of the Board of Directors, call a special meeting of the Board of Directors. Notice of such special meeting and its purpose shall be conveyed by the secretary to all members of the Board of Directors at their residence or usual place of business at such time that in regular course such notice would reach such place not later than five (5) days preceding the day for such special meeting. Any special meeting of the Board of Directors shall be a legal meeting without notice thereof having been given as outlined above if all members of the Board of Directors who have not waived notice thereof shall be present in person. The Board of Directors may hold special meetings within or without the State of Illinois as it may, from time to time, by resolution determine, in accordance with the provisions of this Section 9 of Article V. Voting at special meetings of the Board of Directors shall be in accordance with the provisions of Section 8 of this Article V.
Article VI. Committees
Designation of Executive Committee: All the officers of the Association, Superintendant of the Rock Island Public Schools, and the Rock Island Public Schools C.F.O. shall constitute the Executive Committee. The Superintendant and the C.F.O. positions shall serve as non-voting ex-officio members. The designation of such committee and the delegation thereto of the authority described hereinafter shall not operate to relieve the Board of Directors, or any member thereof, of any responsibility imposed upon it by this constitution. No member of the executive committee shall continue to be a member thereof after he/she ceases to hold the requisite position with the RISD 41 or to be a director of the association. The Board of Directors shall have the power at any time to increase or diminish the number of members of the executive committee, or to change the functions or terminate the existence of said committee.
Powers of the Executive Committee: The Executive Committee shall have and may exercise all the powers of the Board of Directors in the management of the business and affairs of the Association. The foregoing powers shall be subject to the approval of the Board of Directors. The executive committee may also, from time to time, formulate and recommend to the Board of Directors for approval, general policies regarding the management of the business and affairs of the Association. All minutes of the meeting of the executive committee shall be approved at the next succeeding meeting of the executive committee.
Procedure: Meetings: Quorum: The provisions of Sections 7 and 8 of Article V pertaining to the Board of Directors shall apply similarly to the affairs of the executive committee.
Other committees: The president shall appoint members of the Board of Directors to standing or special committees as may be necessary for the conduct of business of the Board of Directors. Each committee shall have a designated chairperson who shall be responsible for the scheduling of meetings of the committee and shall preside over said meetings. The committees shall meet at such times and places as necessary to carry out the business entrusted to the committee, and shall report to the Board of Directors from time to time with any recommendations or reports approved by a majority of those directors assigned to said committee. Committee members shall have the right to vote on any matters considered by the committee in accordance with the procedures described in Section 8 of Article V.
Article VII. Association Meetings
Place of Meetings: Meetings of the members of the Association may be held any place in the United States provided, however, that no amendments to the constitution of the Association, no election of directors, and no impeachment proceeding against any officer or director of the Association shall be taken unless meetings at which such action is taken are held at one of the many facilities owned and operated by the Rock Island School District in Rock Island and or Milan, IL.
Annual Meetings: The annual meeting of the members of the Association shall be held in the first quarter of each Calendar year.
Special Meetings: Special meetings of the members may be called by the president, by a minimum of one-third of the total membership of the Board of Directors petitioning the president, or by not less than fifty (50) members of the Association petitioning the president.
Notice of Meetings: At least ten (10) days prior to the annual or special meeting of the Association, the secretary shall give notice of the date and place at which such meeting is to be held. Said notice shall be published before the meeting in a regular publication of the Association and shall specify the business to be considered, including but not limited to notice that a slate of candidates shall be presented by the Association’s nominating committee at the annual meeting and shall indicate that additional nominations may be made from the floor at that time.
Voting at Annual or Special Association Meetings:
(a) Voting Rights: Each active and honorary member of the Association personally present shall be entitled to one (1) vote on all matters properly presented to the Association.
(b) Voting by Proxy: Shall not be allowed.
(c) Quorum: A quorum shall consist of the members of the Association present.
Article VIII. Miscellaneous
Relationship to the Rock Island Public Schools Educational Foundation: The Association shall maintain a close working relationship with the Foundation in order to enhance its efforts to improve the Rock Island School District 41. In accordance with the Constitution and By-laws of the Foundation, a representative selected by the Alumni Board shall sit as a voting member of the Board of Directors of the Foundation. This representative shall serve a two year term, but may be reappointed to serve additional terms.
Conduct of Business: The conduct of the Association’s business should be governed by the latest edition of Robert’s Rules of Order except when inconsistent with the Constitution, or with such standing rules which are adopted by the Association or the Board of Directors.
Article IX. Amendments to Constitution
The power to make, alter, amend, or repeal this constitution is vested in the general membership, but such action shall be taken only during a regular meeting of the general membership, its annual meeting, or at a special meeting called by the president for such purpose. Said constitution may be amended or repealed only after notice of the proposed amendment has been given to the membership.
It shall be necessary, in order to amend or repeal said constitution that two-thirds (2/3) majority of the active and honorary members in attendance shall vote affirmatively.